Setup card

While setup is unfinished, the System Administrator sees the RentOkey'i birlikte hazırlayalım (Let's set up RentOkey together) card at the top of the home screen: the steps left and estimated time, a progress ring and a vertical list of steps. The next step opens by default (with its benefit, duration, main button and a Nasıl yapılır? (How to do it?) help link); click another step to open it instead.

  1. Araçlarınızı ekleyin (Add your vehicles): the vehicle form opens in a window without leaving the home screen. Excel'den yükle (Upload from Excel) opens the smart Excel import; vehicles, customers and reservations come in together and the first two steps are completed.
  2. İlk rezervasyonunuzu oluşturun (Create your first reservation): the quick reservation form opens in a window; you can also switch to the full form.
  3. İletişim bilgilerinizi girin (Enter your contact details): only phone and email are asked on day one; they appear on the confirmation your customer receives. Legal name, tax number, tax office and address are in Resmi bilgiler (isteğe bağlı) (Legal details, optional). The step completes once a phone number is entered.
  4. Ekibinizi davet edin (Invite your team, optional): the invitation is sent from the window; skip it with Şimdilik atla (Skip for now).

Sample fleet records do not count; real records are needed. If a link took you to another page, a Kurulum devam ediyor (Setup in progress) bar appears at the top of that page, and once the step is done Sıradaki adım (Next step) brings you back to setup. If the sample fleet is loaded, the card shows an Örnekleri temizle (Clear samples) link. When every step is done, the card turns into a RentOkey hazır! (RentOkey is ready!) celebration and closes with Kapat (Close) or Rezervasyonlara git (Go to reservations); if setup was already finished and you sign in on a new device or browser, the celebration is not shown. The × in the top-right corner closes the card at any time; it is not shown again for that company in this browser.

Operation cards: where each task lives

  • Bugün (Today): remaining handovers/returns for today plus overdue ones; completed/total, the overdue count and how many minutes until the first one.
  • Yarın (Tomorrow): tomorrow's handovers and returns. Use Planlama (Planning) for later days.
  • Filo durumu (Fleet status): vehicles on rent, available and in maintenance. A vehicle past its return date that has not been returned (a monthly rental running until return is notified, or a handed-over rental that is overdue) counts as on rent until you record the return, and is not listed under Hemen kiraya ver (Rent out now); record the return when the vehicle comes back.
  • Riskler (Risks): three groups - conflicting, unassigned and pending-approval reservations. The card shows the total and a breakdown ("1 conflict · 1 without a vehicle · 1 approval"). In the panel, Uygun araç ata (Assign a suitable vehicle) and Araç ata (Assign vehicle) assign quickly; for pending ones, Onayla / reddet (Approve / reject) opens the reservation details.
  • Belge süreleri (Document deadlines): expired and upcoming vehicle documents.
  • Önerilen odak (Recommended Focus): the number of tasks no card covers; clicking scrolls to the section on the right.

Reservation timeline

Each row is a vehicle and each column a day. Blue is on rent, green upcoming, grey finished and red a conflict; a pending-approval reservation has a dashed outline. There are 7 gün / 14 gün / Ay (7 days / 14 days / Month) views, plate/model search, class and status filters and a full-screen button; vehicles are grouped by category and sorted by make, model and plate within each group. The first row, Müsait (Available), shows how many vehicles can still be rented each day (vehicles free all day minus reservations without a vehicle). The last vehicle is orange, 0 is bold; a red negative number means reservations without a vehicle exceed free vehicles, i.e. overbooking. Group headers show the same numbers for that class.

  • Clicking a bar opens the reservation details; edit with Düzenle (Edit) there.
  • On desktop, click and drag across empty cells to select a date range; when you release, a small menu offers Rezervasyon oluştur (Create reservation: the form opens with that vehicle and those dates) or Kullanım dışı al (Take out of service). On a tablet or phone, tap an empty day: in the Seçili günler (Selected days) panel that opens, set the number of days with −/+ and press Rezervasyon oluştur (Create reservation) or Bu günlerde kullanım dışı al (Take out of service on these days); a warning appears if the vehicle is busy or out of service on those dates. Taking a vehicle out of service is available to the System Administrator, Branch Manager (own branch) and Technical & Operations.
  • Out-of-service days appear as a hatched orange bar with the reason (for example "Kullanım dışı · Kaza · devam ediyor", out of service · accident · ongoing). Clicking the bar offers Tekrar kullanıma al (Return to service: the vehicle is available immediately), Düzenle (Edit) and Sil (Delete); if the record is linked to a maintenance process, Bakım Merkezi'ne git (Go to Maintenance Centre) appears instead.
  • On desktop, drag a bar onto another vehicle row to move the reservation; suitable rows turn green and unsuitable ones red. For 8 seconds after moving, Geri al (Undo) reverses it.

On desktop it is always visible in the right column; on a tablet, tap the Önerilen odak (Recommended Focus) card to open it in a panel. It shows only the tasks no card covers:

  • Unpaid balances. For a multi-month rental the suggestion follows the month that is due rather than the whole balance ("Month 3 payment expected"); if an earlier month is also missing, a Gecikmiş tahsilat (Overdue payment) chip appears.
  • Vehicle handover risk: less than 30 minutes between two back-to-back rentals of the same vehicle, or different return and handover locations. The location risk is calculated only when both locations were entered.
  • Ödenecek giderler (Expenses to pay; System Administrator and Branch Manager): unpaid expenses that are overdue, due today or due within 3 days. Ödemeleri gör (See payments) opens Expenses filtered to unpaid entries.
  • Upcoming commission payments.
  • Missing customer phone: an upcoming handover where the customer has no phone number (for example a customer who came via WhatsApp with only a username); get the number before handover.
  • For a rental with a partner's vehicle and an upcoming handover: a missing plate or (for companies in Türkiye only) a missing KABİS confirmation.
  • If a vehicle tracking system is connected: "Araç şubede - iade alındı mı?" (Vehicle at the branch - has it been returned?) when a rented vehicle appears back at the branch (start the return with Teslim al (Take back)), and unexplained rezervasyonsuz hareket (movement without a reservation) records from the last 7 days. Açıkla (Explain) opens the explanation window directly (reason and note, then Kaydet ve kapat, Save and close; the record leaves the list); tapping the title opens the vehicle centre.

More than 3 tasks of the same kind are collapsed into one line (for example "Tahsil edilmemiş bakiye · 8", unpaid balance · 8); click it to expand.

Notification bell

The bell at the top of every page shows only urgent tasks: overdue handovers/returns, conflicts, reservations pending approval, documents expiring today or already expired and, with vehicle tracking, a vehicle not at the branch less than 2 hours before its handover. The badge is the number of urgent tasks and drops by itself once a task is resolved; you do not need to mark anything as read. Each line tells you which home screen card the task belongs to; click it to open the record. Routine handovers/returns and follow-up tasks are not in the bell; they appear on the cards and in Recommended Focus.

Operation Centre on a phone

  • Acil işler (Urgent tasks): swipeable cards with the bell's urgent tasks, each with a main action such as Teslim et (Hand over), Teslim al (Take back) or Uygun araç ata (Assign a suitable vehicle).
  • Hızlı işlemler (Quick actions): the same numbers as the desktop cards; tapping opens a list from the bottom. Riskler (Risks) also lists pending approvals.
  • Önerilen odak (Recommended Focus): the same content as on desktop, in priority order; more than 3 tasks of the same kind are collapsed into one line.
  • In the bottom bar, Planlama (Planning) opens a simple calendar: a fixed date/3-7 day/filter bar on top and a Müsait (Available) vehicle count for each day and class (reservations without a vehicle are subtracted; a red negative means overbooking). The central Ekle (Add) opens a new reservation.

The home screen depends on your role: for example, the Technical & Operations role sees a vehicle, maintenance and document summary instead of reservations.