Product updates
What's new in RentOkey
Features and improvements that are live in the app. The newest changes are at the top.
Campaigns and coupon codes
- A new Campaigns page: early booking, last minute, a special period such as New Year, "rent 4, pay 3" and free unlimited mileage. Choose the discount, which rentals it applies to, the sales channel and a budget, then publish.
- On a matching booking, the most favourable campaign for the customer is applied automatically and shown in a green strip under the price; campaigns do not stack.
- Coupon codes: one code for everyone (for example YAZ2026) or single-use codes for institutions and flyers. Any role can enter the customer's code in the Campaign code field.
- Campaign report: share of bookings with a campaign, discount given and effect on the average daily rate, by campaign, code and channel, with Excel export.
Prices by rental length and a one-screen price table
- Give each group a separate daily price in TRY for 1 day, 2 days, 3+ days, 15 or 30 days; a branch can enter its own price. The booking form suggests the right price for the number of days and says "N days cheaper" when a longer rental costs less.
- Price table: every group's length and monthly prices on one screen; copy and paste your price list from Excel.
- How was the price calculated?: a saved booking shows the group price, season and weekend difference and any manual change, with who made it, step by step. Vehicle cards also show the price valid for the chosen dates.
Send your Excel and we will import it
- Use Let us import your data on the import screen to send up to 5 files to the RentOkey team; the team imports your records for you or prepares the file and sends it back.
- For this the team gets edit access for at most 24 hours. It cannot reach your team, subscription, data export or bank details; a bar shows while it works in your company, every change goes into the activity history, and you can end access at any time.
- Fill from document: a licence or ID photographed from a distance is now read without cropping the photo.
A more complete reservation confirmation
- A price breakdown on the payment card: "Rental (6 days × 2,272 ₺)" with each extra, tax and discount on its own line; if a balance is due, the payment instructions you wrote (for example your IBAN).
- The before-you-set-off items cover what customers ask: driver requirements, mileage allowance, how the deposit is taken and released, what insurance does not cover, the damage check, travel abroad and the late-return grace period.
- Flight number and landing time for airport handovers; your emergency number on an "In case of accident or breakdown" line. The confirmation fits on a single A4 page when printed or saved as PDF.
Close a car to rentals with one button: Out of service
- A car that cannot be rented (workshop, accident, waiting for parts, personal use) now shows everywhere under one term, Out of service, with the reason in the Fleet list and on the home timeline. When it is back, Return to service makes it available at once.
- Select free days on the home timeline and choose Create reservation or Take out of service; on a phone, the same choice is in the bottom panel.
- A new question at return: can the car be rented again? A car returned damaged is closed to rentals in the same step; this is not shown on the customer's report. A quick maintenance record can also close the workshop days with one box.
- Vehicle tracking: on devices that send ignition data, distance counts only while the ignition is on, so GPS drift on a parked car no longer opens a movement-without-reservation record.
Vehicle groups: sell the group, not the car, and set the price once
- Sell groups the way large rental companies do: "SUV · Automatic - Nissan Qashqai or similar". A group price applies to every car in it, and a special car can be sold as a guaranteed model in its own group. Your existing category and vehicle prices become groups on first use, so suggested prices stay the same.
- Each branch can have its own price: enter it in TRY, and a branch left empty uses the company price. Branch managers manage their branch's price and season and weekend rules.
- Upload your own photo for each group; without one, a body-type silhouette is shown. On the confirmation the customer sees the group photo and the "or similar" note.
- Open a booking for a group without knowing the plate. If the group is full, give a car from a higher group and choose a free or paid upgrade in one click; add the group's unlimited mileage package at its suggested price.
My reports and international fleet metrics
- My reports: choose the columns you need from reservation, customer, payment, channel and branch details, save your own report with a period such as "Last month" and share it with your team. Nine ready-made reports (vehicles on rent now, open balances, agency and commission…) get you started.
- Detailed Reservation List: one row per reservation, with totals by payment method for till and bank reconciliation, and first-time versus returning customers.
- Fleet metrics: revenue per unit per month (RPU), revenue per day (RPD), utilisation and depreciation per vehicle, month by month and against the same period last year, using the definitions large rental companies use.
- Period comparison no longer compares half a month with a full one: on 20 October the previous period is 1–20 September.
Partner capacity, current accounts and reconciliation
- When your own fleet is full, pass a booking to a partner as a sub-rental or referral; keep the external vehicle, plate, partner payable and operating contribution on the same booking.
- See receivable, payable and net balance, payments and collections by partner, plus a reconciliation statement with signature fields for any period. The statement does not show your sub-rental margin.
- Reports show unmet demand by category, partner share and add-vehicle suggestions. Partner-fulfilled jobs do not distort own-fleet utilisation or vehicle conflicts.
- Agencies, hotel front desks or taxi drivers who bring you customers are now commission broker records: picked from a list on the booking, with commission posted to their current account and payments and reconciliation handled from their card. Existing commission records were migrated automatically.
Start with your own spreadsheet: smart import
- Upload your spreadsheet without reshaping it into a template. RentOkey reads every sheet and recognises your own column names, whether "Pickup Date" and "Customer Name" or their Turkish equivalents. Columns you correct by hand are recognised automatically the next time you upload a file with the same headings.
- AI-assisted check: it understands what each sheet is about, so a list of customer payments is not mistaken for expenses and traffic fines land in expenses with the right category and a note of whether to charge them to the customer. Its suggestions are marked for you to review, and you have the final say. The AI sees only the headings and a few sample rows with customer details masked, never the whole file.
- Your vehicles, customers, bookings, expenses (including fines, tolls and damage) and maintenance records come in at once. In foreign-currency files the Central Bank (TCMB) rate for each rental is applied automatically, and past rentals are saved as handed over and returned.
- Before saving you see how many records will be added and which rows will be skipped and why. The import summary opens with totals you can compare with your spreadsheet, and the fleet X-ray shows occupancy, revenue, outstanding payments and your best-earning vehicle on day one.
- You can undo the wrong file within 30 days. Prefer not to deal with the file? Send it to our team from inside the app; new workspaces can also choose to start by uploading their spreadsheet during setup.
Documents in your customer's language, invoice details on the card
- The booking confirmation, its email and the handover/return report are prepared in Turkish or English. Set the document language on the customer card; English is selected automatically for a foreign nationality, and you can switch the language of a single document on its page.
- Invoice details on the customer card: Individual (e-Archive) or Corporate (e-Invoice); for corporate customers, company name, tax number and tax office. The details appear under the customer's name on the confirmation and the handover report.
Support inside the app, access only with your permission
- Open a request from Settings › My account › Support or from the help panel and attach a screenshot or a spreadsheet; replies arrive in the app and by email.
- To help us solve a problem quickly, you can give our team read-only access for between 1 hour and 7 days: nothing can be changed, customer phone numbers are masked and ID numbers are hidden. Close access whenever you like and see who viewed what in the access log.
- First setup is simpler: the setup card on the Home page guides you step by step, and only a phone number and email are needed on the first day.
Cash flow forecast
- Reports > Finance: expected rental collections, monthly rental periods, unpaid expenses, recurring payments and commissions for the next 4, 8 or 13 weeks, week by week.
- Enter today's cash and the minimum you want to keep, and the tightest week is highlighted; the table can be exported to Excel.
Redesigned Expenses: quick entry, recurring payments and bills to pay
- Quick expense: a large amount field, frequent category and vehicle buttons, a receipt photo and “Save + new” let you log an expense on your phone in seconds.
- Paid / unpaid and due dates: upcoming and overdue payments are flagged on the Home page and in notifications. Recurring payments such as rent, salaries, insurance and loans can have a number of instalments or an end date, and can be set up for several vehicles at once.
- Foreign-currency expenses get the Central Bank (TCMB) rate automatically, and VAT is tracked separately. Annual insurance or tax is spread over the months it covers; fines, toll and damage costs can be charged to the rental as extra fees.
- Major costs such as an engine replacement can be added to the vehicle's cost and depreciated. Overheads such as rent and salaries can optionally be allocated to vehicles, so vehicle profitability reflects the full cost.
- Revenue and collections, Fleet performance and Operations reports also have a new design: a revenue bridge, channel economics, a fleet decision matrix (utilisation × margin) and a day × hour activity heat map.
New reports: collections and receivables, vehicle profitability, company summary
- Collections and receivables: net collections, open receivables and collection rate, receivables ageing (1–30, 31–60, 61–90, 90+ days) and the largest open balances.
- Vehicle profitability: net contribution per vehicle using purchase price, depreciation and sale data, a vehicle × month profit map and return on investment.
- Company summary and Vehicle utilisation reports have a new design: a revenue-to-profit bridge, an occupancy heat map by category, a vehicle scorecard and watch lists.
- Monthly rentals get a separate reminder for each 30-day period's payment, and a payment can be taken straight from the Home page suggestion without leaving the page.
Vehicle change during a rental
- On a handed-over rental, Change vehicle now records the change: reason, place, the old vehicle's return and the new vehicle's start mileage and fuel. The contract and price stay the same; after a breakdown or accident a maintenance record is suggested for the old vehicle.
- The return screen compares mileage and fuel with the vehicle given at the change, and the return report shows the last vehicle and the change. Reports split revenue, days and utilisation between the vehicles by days.
Bulk Z permit actions and stronger document reading
- Z permits have their own tab in the fleet: bulk add (including pasting "plate ⇥ permit number" from Excel), filters and renewing selected permits at once.
- Fill from document: sideways or upside-down photos are rotated and read automatically; a reading problem on iPhone has been fixed.
- A returned vehicle now shows as available in the calendar and available vehicles straight away, without waiting for the end of the day.
Vehicle tracking integration (Arvento) and movement without a reservation
- The fleet list shows whether a vehicle is at the branch, off site or sending no data; Show location opens the address, location is not stored and every view is logged.
- Mileage suggestions from the tracker at handover and return, distance driven during the rental with an allowance bar, and a "has it been returned?" reminder when the vehicle is back at the branch.
- Every night, vehicles that moved outside reservations or had the ignition on at night are listed; the team chooses a reason with Explain.
Bulk commission payments
- Reports > Commission movements: update the payment status, date, method and reference of selected commissions at once.
Mileage limits, bulk fleet updates and reorganised Settings
- Settings now has seven categories: My account, Company profile, Team and branches, Rental definitions, Integrations, Data and files, Security and logs. Old links redirect to their new places.
- Activity history, saved report views and vehicle tracking are no longer add-ons; they are standard for every company.
- A daily mileage allowance and per-km excess charge per vehicle; at return the excess is calculated and suggested on the bill.
- Fleet > Bulk update: apply document dates and mileage limits to vehicles selected with filters, all at once.
Unlimited users and branches
- The limit on users and branches has been removed for all new and existing companies. Pricing depends only on the number of vehicles.
A redesigned reservation screen and reservation pages with their own address
- Reservation details, creation and editing now open on their own page: the link can be shared and the back button and refresh work. Filters on Customers and Reports are kept when you open a reservation and come back.
- A single “rental period” calendar: two months on desktop plus Today/Tomorrow and 1–30 day quick buttons. The calendar shows the number of available vehicles for each day.
- Vehicle selection with cards: search by plate or category, available counts on category chips, and “Available” and “Booked on these dates” groups.
- Price on one line as “Daily rate × Duration = Total”; the step indicator shows how many required fields are missing in each step.
- A Created → Handover → Return timeline in the reservation details: planned and actual time with the difference, such as “On time” or “2 hours late”.
- Status badges now match the operation: a reservation not yet handed over shows “Handover overdue” and one not yet returned shows “Return overdue”.
- Mobile quick booking: the details page opens after saving, with a payment card, total and Save in a fixed bottom bar, and the last channel remembered.
Fill from document: driving licences and foreign ID cards
- Licences from Türkiye, EU countries, the UK and other countries using the numbered-field layout, plus foreign ID fronts with English labels, can now be read.
- Passport names are taken from the printed page and marked “Verified” when they match the machine-readable lines; passports photographed at an angle are read too.
- Photo zoom in the file viewer: pinch on a phone, scroll wheel or buttons on a computer.
Customer card, blacklist and fill from document
- Fill from document: passports, Turkish and Northern Cyprus IDs and Northern Cyprus licences are read on the device from a photo; the photos are added to the person's documents.
- Customers page redesigned: a customer card that slides in, all rentals, a filter for expired or expiring licences, and search by ID number, licence number and plate.
- Customer blacklist: added with a reason; reservations show a red warning and, if you continue, the justification is stored on the reservation.
- Customer selection in reservations: search by name, phone, ID and licence number that ignores Turkish letter differences, a matching-person warning and completing missing details from the form.
- Thousands separators in amount fields, a “Fully collected” button and a “Was payment received?” prompt when saving without a payment.
Northern Cyprus Z permit tracking and country-based regulation settings
- Z rental permit portfolio: assign, release and cancel permits, store the permit document, renewal reminders and a transfer counter for idle permits.
- Regulation settings follow the company's country; the “At risk” label now also appears, with its reason, in the reservation form and quick assignment.
Digital handover/return report and file attachments
- Handover/return report: six guided photo angles, mileage and fuel, damage diagram, checklist, customer signature and PDF.
- Vehicle documents, customer ID/licence/passport images and maintenance and expense receipts stored in the record; role-based access, automatic deletion of identity images after 5 years and an access log.
- Settings > Storage: usage breakdown, files left from deleted records, largest files and an automatic rule that shrinks old reservation photos.
- Commission payment tracking: due date, payment date, method and reference, with a company-wide default due-date rule.
One-way fees, VAT tracking and 2027 regulation readiness
- Location types (airport, hotel/address) and a one-way fee suggestion added in one click when the return is in a different area.
- VAT included / excluded / exempt on reservations, the commission recipient and the booking channel.
- Türkiye 2027 readiness: vehicle age and mileage limits, maximum deposit, deposit refund date and a pending refunds report.
A 21-day trial with real operations
Try RentOkey with your own fleet and team.
Plan reservations, review suitable vehicle suggestions and manage the operation queue from one screen. Decide on your subscription at the end of the trial.
No credit cardNo setup feeRequest migration support within 48 hours