How much contribution does the fleet generate?
Follow the bridge from revenue through commissions and expense groups to operating contribution, and compare margin, ADR and revenue per available car with the previous period.
Reporting and decision support
See where your fleet earns and where resources are being lost.
Compare revenue, operating contribution, utilisation, collections and maintenance in one reporting centre. Drill from the summary into the reservations, vehicles and expenses behind each result.
The management summary, ready-to-use operational reports and filter-aware exports use the same data structure.
Reports · Finance
All branches · 8 vehicles · October
Net contribution after depreciation
₺145,8006 vehicles in profit · 2 at a loss
- 34 ROK 205₺48,200
- 34 ROK 311₺41,900
- 34 ROK 118₺33,400
- 34 ROK 402₺27,600
- 34 ROK 107₺12,300
- 34 ROK 515₺4,100
- 34 ROK 220−₺6,800
- 34 ROK 609−₺14,900
LossProfit
34 ROK 609 lost ₺14,900 this month
Utilisation 41% · maintenance ₺9,800 · 4% of the investment recovered so far
Management questions
Go beyond totals and investigate what produced the result.
Change the period, branch, vehicle category or registration plate to examine the same result across operational layers.
Which branch or category is underperforming?
Compare revenue, expenses, utilisation and contribution by branch, vehicle category and individual vehicle.
Which revenue is still outstanding?
Age open receivables (1–30, 31–60, 61–90, 90+ days), move from the largest balances to their reservations, and review collections and refunds by payment method.
Which vehicle actually makes a profit?
See net contribution per vehicle including purchase price and depreciation, a vehicle × month profit map and return on investment; optionally allocate overheads to vehicles.
Where is the operation running late?
Analyse handovers and returns separately, including on-time rate, average delay and the P90 delay threshold.
Will cash be enough in the coming weeks?
See expected collections, unpaid expenses, recurring payments and commissions week by week for 4, 8 or 13 weeks, and spot the tightest week in advance.
Ready-to-use reports
One reporting centre for management, finance and field operations.
Daily Operations Plan
Track the day's handovers and returns in time order with pending, delayed and completed states.
- Branch, operation type and status filters
- Time-ordered handover and return list
- Statuses refreshed every minute while the screen is open
Collections and receivables
Track net collections, open receivables and collection rate; reconcile cash and bank accounts by payment method on screen or in Excel.
- Receivables ageing: rental in progress, 1–30, 31–60, 61–90 and 90+ days
- Largest open balances and a watch list
- Net total by cash, card, bank transfer and other methods
- Reservation, customer, registration plate and reference details
Commission tracking
Record the agency, hotel front desk or taxi driver who brings you customers as a commission broker; each booking's commission goes to their current account, so what you owe and what you have paid sit in one place.
- Commission by vehicle, person/agent and channel; commission-to-revenue ratio
- Payable, payments and net balance per broker; reconciliation statement with signature fields
- Pick the commission recipient from a list on the booking; spreadsheet imports match by name automatically
- Due dates, payment status and bulk updates for commissions not linked to a broker
- Excel export
Channel and customer analysis
See which channel each booking came from and which customers bring in revenue; manage your marketing budget with numbers.
- Phone, WhatsApp, social media, website, third-party platform and referral channels
- Bookings and revenue by channel
- Top-revenue and repeat customers
- Impact of extra charges, taxes and discounts on revenue
Open Work and Risks
See issues that may disrupt the operation in a deduplicated, actionable list.
- Late handovers and returns
- Unassigned reservations and conflicts
- Expired and approaching vehicle documents
Operational peaks and timing
See on which days and hours handovers and returns pile up, where delays build up and how soon a vehicle goes back out after a return; plan shifts and vehicle preparation accordingly.
- Day × hour heatmap: all, handovers only or returns only
- On-time handover/return rate, delay distribution and the hour with most delays
- Time between rentals: risky turnarounds under 2 hours and long idle gaps
- On-time rate by office, airport and hotel/address point and by branch
My reports: design your own
Pick and order the columns you need from reservation, customer, payment, channel and branch details, set the filters and a period such as "Last month", and save it under a name. The report opens with up-to-date dates every time.
- Nine ready-made reports: vehicles on rent now, reservations in the next 30 days, agency and commission report, collections by payment type, open balances, cancellations and more
- Till and bank reconciliation with paid-by-method columns; first-time and returning customers told apart
- Filter by rental start, the day the booking was made or rentals active in the period
- Save for yourself or share with teammates who have report access; Excel in one click
Fleet metrics (international standard)
See the indicators large rental companies use in their annual reports, month by month and next to the same period last year, and talk about your fleet to your bank, partner or investor in the industry's language.
- Revenue per unit per month (RPU) and revenue per day (RPD)
- Utilisation: rental days ÷ vehicle-days in the fleet
- Monthly depreciation and contribution per vehicle
- Each metric's formula is in the report; the table goes to Excel in one click
Campaign report
See what your campaigns and coupon codes bring in and what they cost you: which campaign, which code and which channel works.
- Bookings with a campaign and their share of the total, campaign revenue
- Discount given and the effect on the average daily rate (before → after)
- Tables by campaign, code and channel; daily rate with and without a campaign by group
- Choice of period, branch and date basis; Excel export
Fleet and finance reports
Evaluate long-term performance through the relationship between vehicles, cost, utilisation and cash.
- Company summary: profit bridge, vehicle contribution ranking, branch and channel comparison
- Vehicle profitability: depreciation, profit map and return on investment
- Cash flow forecast: 4, 8 or 13-week view
- Vehicle utilisation: occupancy heat map, fleet decision matrix; mileage report when vehicle tracking is connected
- Detailed Reservation List, Vehicle-Month Income/Expense and Vehicle Downtime statements
- Maintenance Cost and Accounting statements
- Revenue and days split between vehicles when a car changes mid-rental
- Conditional HGS Toll Report for businesses in Türkiye
Data reliability
See the scope of a number and how it was calculated.
Report context remains visible
Loading failures are never presented as empty or zero results. Users can retry without leaving the page.
- Data scope and active filters
- Data sources used
- Last successful load time
- Calculation method
- Company time zone
Export the selected scope
The on-screen summary and downloaded file stay aligned; Excel contains every record in the selected scope.
- Detailed Excel
- Accounting Excel
- Printable/PDF view
- Share link that preserves filter scope
- Saved report views that can be shared with the team
- Period, scope, time zone and calculation notes inside the file
Access by role and branch scope
Single-branch businesses do not see an unnecessary branch filter. Authorised branch scope can be fixed according to the user's role.
Company owner
Accesses management, finance and operational reports across the company.
Branch Manager
Sees management, finance and operational reports only for authorised branches.
Field / Customer Representative
Uses the Daily Operations Plan and Open Work and Risks reports.
Other roles
Reports unrelated to the user's responsibilities are not displayed.
Manage the operation behind every report in one place.
See how reservations, handovers, returns, maintenance, collections and expenses connect to reporting.
FAQ
Frequently asked questions about car rental reporting
Yes. The channel (phone, WhatsApp, social media, website, third-party platform, walk-in, referral and so on) is selected when a reservation is entered, and the list can be tailored to your company. The channel report in the Revenue & Collections view shows bookings and revenue for each channel.
A 21-day trial with real operations
Try RentOkey with your own fleet and team.
Plan reservations, review suitable vehicle suggestions and manage the operation queue from one screen. Decide on your subscription at the end of the trial.
No credit cardNo setup feeRequest migration support within 48 hours