Vehicle hub
Overview, documents, reservations, maintenance and a 90-day income and expense summary on one screen; each role sees only the sections it is allowed to. “Next step” opens the missing detail or the document coming due.
Fleet and maintenance tracking
Spot the expired policy and the overdue service before the car goes out on rent.
Each vehicle's documents, maintenance, days in service and rental history sit in one vehicle hub. Documents coming due and vehicles due for service surface automatically, and when the fleet policy renews you update every vehicle at once.
30-day warnings for insurance, comprehensive cover, inspection, emissions and road tax; a 30-day or 1,000 km threshold for maintenance.
No credit card · No setup fee · Request free migration support in the first 48 hours
RentOkey · FleetSample data
Available
11
On rent
14
In service
1
Attention
3
Priority tasks
34 ROK 118 · ClioInspection expired 3 days agoUpdate documents
34 ROK 311 · CorollaService in 640 kmPlan service
34 ROK 402 · DusterInsurance ends in 12 daysUpdate documents
Expired and upcoming documents also appear on the Home page.
5 documents
insurance, comprehensive, inspection, emissions, road tax
1,000 km
or 30 days before a service is due
One screen
documents, maintenance, rentals and P&L
See it in context
Priority tasks and the vehicle hub show the fleet's status today.
Look at a sample fleet: an expired inspection, insurance coming due, a car due for service and a car waiting in the workshop. Vehicles and dates in the image are examples.
RentOkey · FleetSample data
Available
11
On rent
14
In service
1
Attention
3
Priority tasks
34 ROK 118 · ClioInspection expired 3 days agoUpdate documents
34 ROK 311 · CorollaService in 640 kmPlan service
34 ROK 402 · DusterInsurance ends in 12 daysUpdate documents
34 ROK 220 · 3008In service for 4 days · tyresDowntime
34 ROK 205 · Fiat EgeaVehicle hub · Kyrenia branchOn rent
Next service60,000 km · 2,350 km leftLast 90 daysNet ₺61,400 · 86% utilised
Traffic insurance14 Mar 2027
Comprehensive14 Mar 2027
Inspection02 Nov 2026 · 18 days
Emissions02 Nov 2026 · 18 days
Road tax31 Jan 2027
Fleet management
Every vehicle's status, documents and maintenance in one place.
The fleet list shows available, on-rent, in-service and needs-attention counts at a glance. Only plate, make and model are required; missing details can be completed later from Priority tasks.
Document deadline tracking
Traffic insurance, comprehensive cover, inspection, emissions and road tax dates. Documents due within 30 days or expired become alerts in Priority tasks and on the Home page; “Update documents” opens the right field.
Maintenance by mileage and date
The next service is set by both date and mileage; jobs within 30 days or 1,000 km come forward. Use a quick maintenance record or the Plan → In service → Complete flow.
Service and downtime tracking
A car entering the workshop shows as In service through a downtime record and becomes available again once the completion time passes. If a booking falls on the planned service dates, you are warned with the customer and dates.
Bulk updates
When the fleet policy renews or road tax is paid, apply the new date to vehicles selected with filters in one go. Mileage limits and excess charges are set in bulk from the same menu.
Digital document archive
Registration, policies, inspection certificate, road tax receipt, vehicle photos and service invoices on the vehicle's own card. On a phone, Take photo opens the rear camera directly.
From Excel to a live fleet
Your fleet is tracked in three steps.
Import your vehicle list and enter document dates in bulk; alerts and maintenance reminders start on their own.
Import vehicles
Upload an Excel/CSV vehicle list or add cars one after another with “Save and add another”. A row whose plate is already in the fleet updates that vehicle.
Enter the dates
Apply document dates to selected vehicles with Bulk update, then enter the last service mileage and the next service. Leave untracked documents blank.
Follow the alerts
Documents coming due, services due and ongoing downtime appear in the fleet's Priority tasks, on the Home page and in the Maintenance Centre.
From purchase to sale.
Enter the purchase price, estimated resale value and holding period, and monthly depreciation is calculated; the Vehicle profitability report shows each car's real profit and return on investment. Sold vehicles stay in historical reports.
- Purchase price and estimated resale value
- Sale date, price and exit reason
- Major repairs such as an engine replacement added to vehicle cost
Vehicle tracking integration
Go to vehicle tracking integration With Arvento connected, the fleet list also shows where each car is.
Whether a car is at the branch, off site or not reporting, mileage suggestions at handover and return, and movements outside bookings all come to the same fleet screen.
Fleet and maintenance
Frequently asked questions about fleet and maintenance tracking
Once marked In service, the car shows as In service. When a service is planned on dates that already have a booking, you are warned with the customer, contract and dates. After the completion time entered on Complete maintenance, the car shows as available again automatically.
A 21-day trial with real operations
Try RentOkey with your own fleet and team.
Plan reservations, review suitable vehicle suggestions and manage the operation queue from one screen. Decide on your subscription at the end of the trial.
No credit cardNo setup feeRequest migration support within 48 hours