Every sheet at once
Vehicles, rentals, expenses, customers and maintenance can sit on separate sheets in one file. A company name above the header, TOTAL rows and formula-only summary sheets are skipped automatically.
Switching from Excel
Don't throw away years of spreadsheets. Upload them as they are.
RentOkey reads every sheet in your file and works out which one is a vehicle, reservation, expense or customer list and what each column means. You check and confirm.
No template, no renaming columns: “Pickup Date”, “Renter”, “Rental fee” or Turkish headers like “Çıkış” are all recognised.
No credit card · No setup fee · Request free migration support in the first 48 hours
RentOkey · Smart import · fleet_2026.xlsxSample data
Sheets in your file
Rentals → Reservations412 rows
Cars → Vehicles18 rows
Costs → Expenses96 rows
–Summary → Skipped · formula summary
Sheet types and columns are recognised automatically; you only check and confirm.
No template
your own file and column names
≈30 s
analysis and import preview (varies by file)
30 days
to undo a wrong import
See it in context
Sheets and columns are recognised, and you see everything before saving.
See how sheet types, column matches and the final check look for a sample Excel file. The file and figures shown are examples.
RentOkey · Smart import · fleet_2026.xlsxSample data
Sheets in your file
Rentals → Reservations412 rows
Cars → Vehicles18 rows
Costs → Expenses96 rows
–Summary → Skipped · formula summary
Columns · Rentals
“Pickup”→Start date
“Renter”→Customer
“Plate”→Vehicle
“Rental fee”→Total price
“Paid by”→Payment method· check
Final check · to be added
18
Vehicles
87
Customers
406
Reservations
96
Expenses
- Past rentals counted as handed over and returned
- 3 already recorded · skipped
- 3 rows not imported · Rentals row 57: no rental date
Import all
Your fleet snapshot
Utilisation
%74
within the 70–85% target
Awaiting collection
₺38,400
7 rentals
Top earner: 34 ROK 118 · Least used: 34 ROK 311
Changed your mind? Undo the import from Recent imports within 30 days.
Smart import
Six details that turn a messy spreadsheet into clean records.
The import runs on rules; AI only gives a second opinion. You always make the final call.
Columns recognised automatically
Headers with different names, or written in Turkish or English, are matched. Uncertain columns are highlighted in yellow for you to correct from a list; your choice is saved for your company and remembered next time.
Vehicle and customer records ready
Plates that appear in rentals but not in your fleet are added as vehicles and renters as customers. A customer already saved with the same phone number is not created twice.
Payments and currency on the right date
Paid amounts go into the payment history with their method and date, so reports show the real date rather than the import day. Amounts marked £, € or $ are saved in that currency with the Turkish central bank rate.
A final check before saving
See how many records will be added, how many already exist and which rows will be skipped and why, with sheet and row numbers. The same rental is never added twice.
Undo if something is wrong
The import is saved in one go; if a step fails, everything is rolled back. If you notice a mistake after closing the window, undo it from Recent imports within 30 days.
Three steps
Drop the file, check it, start working.
Choose “I'll upload my Excel file” when you set up your company and the import opens automatically the first time you sign in.
Upload your file
Excel or CSV, no template needed. If you don't have a file yet, download the sample file and fill it in.
Check the matches
Review the sheet types and the columns highlighted in yellow; leave out any sheet you don't want.
Import in one go
The import summary lets you compare the imported total with your spreadsheet; the fleet snapshot shows utilisation, revenue and first suggestions.
Don't want to deal with the file? Send it to us.
With “Send the file to the RentOkey team” in the app, your Excel file is attached to a support request. Our team prepares it for import and sends it back in the same request, and you import it in one go.
- Your file is attached to a support request
- The prepared file comes back in the same request
- No setup fee
Step by step
Read the help article How does the import work in the app?
The help centre article walks through the import screens, the final check and undoing an import.
Switching from Excel
Frequently asked questions about switching from Excel
Most likely, yes. It is recognised even if the header row is a few rows down, the column names differ, or vehicles, rentals and expenses are on separate sheets in the same file. If something is not recognised, you correct it on the review screen or send the file to our team.
A 21-day trial with real operations
Try RentOkey with your own fleet and team.
Plan reservations, review suitable vehicle suggestions and manage the operation queue from one screen. Decide on your subscription at the end of the trial.
No credit cardNo setup feeRequest migration support within 48 hours