Add a vehicle

  1. Add a vehicle on the Filo (Fleet) page. The form has three sections: Temel (Basics), Özellikler (Specifications) and Belgeler (Documents).
  2. Marka ve Model (Make and model) is a single field with suggestions as you type; you can also enter a value that is not listed.
  3. Optionally enter the mileage when the vehicle joins the fleet; it becomes the first reading in its mileage history.
  4. Kaydet (Save) is visible in every section. Use Kaydet ve yeni ekle (Save and add another) to enter vehicles one after another.

Instead of entering many vehicles one by one, you can import them from Excel or CSV.

Purchase, sale and depreciation details

In the Özellikler (Specifications) section of the vehicle form, the System Administrator and Branch Manager enter the alış bedeli (purchase price), tahmini satış değeri (estimated resale value) and elde tutma süresi (holding period in months; 36 if left empty). The form shows the estimated monthly depreciation, which the Araç kârlılığı (Vehicle profitability) report uses. When you sell a vehicle, set its status to Satıldı (Sold) in the Temel (Basics) section: fields for the sale or exit date, sale price and exit reason (sale, total loss, scrapped, lease return, other) appear, and the vehicle is kept in past reports. Other roles do not see these finance fields.

Document dates and alerts

Five document dates are kept for each vehicle: compulsory traffic insurance, comprehensive cover (kasko), inspection, emissions test and the next road tax (MTV) payment. Each document is independent: only documents with a date are tracked, and empty fields do not count as missing.

Documents expiring within 30 days or already expired appear under Öncelikli işler (Priority tasks) on the Fleet page, on the Belge süreleri (Document deadlines) card on the home screen and in notifications. Belgeleri güncelle (Update documents) takes you straight to the vehicle's documents section.

Document files

In the Belgeler (Documents) tab of the vehicle page you can add policies, inspection certificates, the registration (front and back), vehicle photos and other files. On a phone, Fotoğraf çek (Take photo) opens the camera. Images and PDFs can be up to 15 MB each, videos up to 25 MB. Files cannot be added while creating a vehicle; save the vehicle first.

Files are never shared through public links; every view or download uses a personal link that is valid for a few minutes.

Take a vehicle out of service

A vehicle that cannot be rented (service, accident, personal use…) is shown as Kullanım dışı (Out of service) throughout the app. You do not change a vehicle's status by hand: use Kullanım dışı al (Take out of service) on the vehicle page (on desktop also from the ⋯ menu on the Fleet list row, or by selecting days on the home screen timeline) to add a record with a start date, reason and optional end date. Without an end date the vehicle stays out of service; once the end date passes it is available again automatically. When the vehicle is back, Tekrar kullanıma al (Return to service) sets the end to now and the vehicle shows as available immediately. Use Kullanım dışı geçmişi (Out-of-service history) for past records and backdated entries. For planned service work, use the maintenance process.

Vehicle groups and pricing

What you sell to customers is a vehicle group (for example "SUV · Automatic"); at handover you give any free vehicle in the group. The daily price and mileage terms belong to the group, not to individual vehicles. The Gruplar (Groups) tab on the Fleet page lists groups under their category with the number of vehicles, daily price, branch prices and mileage terms. In the group window you enter the name customers see, a sample model (veya benzeri, or similar, or Garantili model, guaranteed model), the group image, the vehicles in the group, the company and branch prices and the mileage terms; the preview on the right updates with every change.

Creating groups, mileage terms and the company price belong to the System Administrator; a Branch Manager can also change their own branch's price. The System Administrator, Branch Manager and Technical & Operations assign vehicles to groups. The Araç grubu (Vehicle group) field in the vehicle form sets a vehicle's group; Grubu olmayan araçlar (Vehicles without a group) appear as a warning above the list and are linked in bulk with Gruba ata (Assign to group). Every price change is shown in Settings › Activity history. When groups are first opened they are built from your existing data: each category becomes a group, and vehicles with their own rate or different mileage terms go into separate groups.

Mileage limit and excess charge

Mileage terms are set on the vehicle group: Günlük km sınırı (Daily mileage limit: included km per day and a charge for each extra km, with an optional paid unlimited mileage package) or Sınırsız km (Unlimited mileage, with optional long-rental protection: by default 300 km a day for rentals of 28 days or more). For a vehicle without a group, enter a Günlük km limiti (Daily mileage limit) and a per-km Km aşım ücreti (Excess mileage charge) in the features step of the vehicle form. The terms are copied to every new reservation and can be changed on the reservation; later changes to the group or vehicle do not affect reservations already opened.

Bulk update

The Toplu güncelle (Bulk update) menu above the vehicle list applies Belge tarihleri (Document dates: one of insurance, comprehensive cover, inspection, emissions or road tax), or Km limiti (Mileage limit) when vehicle groups are not used, to the vehicles you select at once. In the window you can narrow the list by search, branch, category and status and tick vehicles one by one. If a vehicle already has a later date, you are warned before applying; Takibi kapat (Stop tracking) clears that document's date. Policy files are not added in bulk; add them from the vehicle card.