Add a vehicle

  1. Add a vehicle on the Filo (Fleet) page. The form has three sections: Temel (Basics), Özellikler (Specifications) and Belgeler (Documents).
  2. Marka ve Model (Make and model) is a single field with suggestions as you type; you can also enter a value that is not listed.
  3. Optionally enter the mileage when the vehicle joins the fleet; it becomes the first reading in its mileage history.
  4. Kaydet (Save) is visible in every section. Use Kaydet ve yeni ekle (Save and add another) to enter vehicles one after another.

Instead of entering many vehicles one by one, you can import them from Excel or CSV.

Document dates and alerts

Five document dates are kept for each vehicle: compulsory traffic insurance, comprehensive cover (kasko), inspection, emissions test and the next road tax (MTV) payment. Each document is independent: only documents with a date are tracked, and empty fields do not count as missing.

Documents expiring within 30 days or already expired appear under Öncelikli işler (Priority tasks) on the Fleet page, on the Belge süreleri (Document deadlines) card on the home screen and in notifications. Belgeleri güncelle (Update documents) takes you straight to the vehicle's documents section.

Document files

In the Belgeler (Documents) tab of the vehicle page you can add policies, inspection certificates, the registration (front and back), vehicle photos and other files. On a phone, Fotoğraf çek (Take photo) opens the camera. Images and PDFs can be up to 15 MB each, videos up to 25 MB. Files cannot be added while creating a vehicle; save the vehicle first.

Files are never shared through public links; every view or download uses a personal link that is valid for a few minutes.

Take a vehicle out of service

You do not change a vehicle's status by hand. Add a downtime period in Duruş kayıtları (Downtime records) with a start date, reason and optional end date. Without an end date the vehicle stays in service; once the end date passes it is available again automatically. For planned service work, use the maintenance process.

Category pricing

Under Ayarlar > Fiyatlandırma (Settings > Pricing) the System Administrator sets one reference daily rate for each of the eight vehicle categories, and changes apply to every vehicle in that category. If a vehicle has its own price, that price always applies to it.