Quick maintenance record

Logs completed maintenance on a single screen. The date defaults to today; the cost can be 0 but not negative. You can search the vehicle field by plate, make or model.

Vehicles with an open maintenance process are listed with a Serviste (In service) or Bakım planı var (Maintenance planned) label; choosing one shows an "open maintenance process" warning, and Bakımı tamamla (Complete maintenance) or Servise girdi (Checked in) opens that process. Recording the same job again as a quick record writes the maintenance and its expense twice, and a vehicle in service stays in service. Saving is not blocked; if separate work really was done on the vehicle, you can save it.

To keep the vehicle from being booked while it is at the workshop, tick Araç bu bakım için kiralanamadı (Vehicle could not be rented for this maintenance) on a new quick record: enter the Servise giriş (Into service) and Servisten çıkış (Out of service) dates, or choose Araç hâlâ serviste (Vehicle still in service) if it has not come back. On those days the vehicle shows as Kullanım dışı (Out of service) on the Fleet page, the home screen and the reservation form, and the days count as downtime in reports. If the end is left open, press Tekrar kullanıma al (Return to service) on the Fleet page when the vehicle is back. The box does not appear if the vehicle already has an ongoing out-of-service record or an open maintenance process.

For spending that extends the vehicle's life, such as an engine or gearbox replacement or a major repair, tick Araç maliyetine ekle (Add to vehicle cost), which appears once you enter a cost. The expense still goes to Expenses but is not counted as that month's cost; in Raporlar > Araç kârlılığı (Reports > Vehicle profitability) it is depreciated over the vehicle's remaining holding period. Do not tick it for routine servicing and small repairs. For a job closed with Bakımı tamamla (Complete maintenance), tick the box by editing the history record it creates.

Maintenance process: plan, check in, complete

  1. Create the job with Bakım süreci planla (Plan maintenance process); it starts as Planlandı (Planned). The vehicle list shows a Rezervasyon var (Has reservation) or Kullanım dışı (Out of service) label for the selected dates; if the vehicle has reservations on those dates, the customer and dates are shown as a warning.
  2. When the vehicle goes in, record the actual time with Servise girdi (Checked in); the job moves to the Serviste (In service) step and the vehicle shows as Kullanım dışı (Out of service).
  3. On Bakımı tamamla (Complete maintenance), enter the completion time, mileage, actual cost, next service and work done. The vehicle is available again from the completion time you enter.

A job in service cannot be cancelled directly; enter the completion details first. Estimated costs never count as expenses; only a positive actual cost goes to Expenses.

Mileage checks

Record the current odometer reading with + Bakım ekle > Kilometre kontrolü gir (Add mileage check) or Kilometre güncelle (Update mileage) on the vehicle page. Mileage entered at handover and return is added to the history too. The upcoming maintenance list considers the next service date and mileage together; jobs within 30 days or 1,000 km are highlighted.

Service documents

While editing a maintenance record, add service invoices, photos of replaced parts and other files in Servis belgeleri (Service documents).